Organize Your Office or Work Space
How To Organize Your Office Or Work Space Like The Professionals
Who wants to go to their office everyday only to be greeted with a mountain of unfiled documents in one corner, folders and ocuments strewn all over the work surface in layers inches deep, piles of old disks pushed here – leaning stacks of reports there? Old coffee cups here, discarded reports and newspapers pushed there? Wouldn’t it be nice to be able to find the stapler, scissors, a pen, pencil or even just your keyboard and computer mouse easily? Do you sometimes get yelled at because you totally blew by a deadline at work that you completely forgot because you didn’t have it written down on a calendar? There is an easy solution: organize your office or workspace.
Watch this How To Organize Your Office on You Tube.
First, create a spacious office or work area. Clear the walk-way in your office or work area. Take out all the unnecessary office equipment, boxes stored along the walls or under a cubicle. You will be surprised at the extra space that you acquire by doing this and less clutter leads to less stress.
What is the one thing in your office or work area that is used onstantly? Your desktop. Your desktop or work surface area is more than just where you conduct small chit-chats with your oworkers, it serves to hold important files anddocuments, your laptop or computer, telephone, possibly fax machine too. Focus on cleaning this first. Clear off everything and group like items with like items on the floor nearby. Place folders to be filed with other folders to be filed, place loose documents to be filed together, group your pens and pencils and highlighters. You get the idea. Discard or shred any papers that are no longer relevant to work you or doing or have done.
First drafts of final documents and newsletters and old newspapers and post it notes for completed tasks, shred or throw them away. This is the important step for you when you organize your office.
If you find you need more assistance with your organization, purchase or request more hanging file folders for your filing drawers or desktop shelves and bins. Drawer organizers for writing devices, staples, staplers, paperclips, etc are also a great help. You can even get hanging bins that attach directly to a wall or can hook over the top of a cubicle wall.
Label. Label. Label. Label your bins and shelves and file folders so that you will know where to find something when you are looking for it. You can take this organization one step further by organizing labeled files alphabetically or by task or job or client or other elevant criteria. Hang a bulletin board or magnetic dry erase board on your wall to help you remember important reminders and appointments.
You can also use a paper weight to help hold down and secure loose papers on your desk. Once you organize your office, you will have achieved a sense of pride and end up being more efficient in your work space.
by Ronald J. Laney
Hi my name is Ronald Laney, and I have been a devoted researcher on cluttered office and cubicle problems that people confront every day. I have gone from a cluttered mess to a spacious, uncluttered, and organized work space in a matter of 3 easy steps.